JOIN THE OXFORD COMMITTEE

The Treasurer reports on financial activity across the branch. They also take minutes at monthly committee meetings and distribute these to the team.

Duties include:

• Being the key Oxford branch point of contact for financial related enquiries.
• Monitoring committee spending for the Oxford committee
• Making timely payments for Oxford committee’s subscriptions and accounts
• Maintaining consistent communication with UK Treasurer to maintain transaction records
• Reviewing and exploring budget-efficient payment plans for branch accounts and payments
• Ensuring that signatories for the Oxford bank account is changed at the beginning of the role’s tenure
• Taking minutes at regular committee meetings
• Joining a cross-branch Charity committee to support on organisation developments

This role demands attention to detail and organisation, the ability to use Excel/Google Sheets and work with numbers, be able to respond quickly to time-sensitive requests, and be accountable and reliable. This is a key position that offers opportunities to develop analytical and strategic planning skills, as well as communication and interpersonal abilities.

Time Expectation: 3 hours a week.

Works closely with: Oxford Chairs, UK Treasurer

The Communications (Email Marketing) Officer is responsible for sending monthly newsletters to subscribers with updates on the branch’s activities, job adverts and other opportunities relevant to those wanting to get INTO or AHEAD in publishing in the area.

Responsibilities include:

• Curating a bespoke monthly newsletter for the Oxford mailing list
• Communicating with different committee members to seek updates for the newsletter
• Maintain consistent communication with the UK Communications Lead (Email Marketing) and other regional communications officers to refine cross-branch best practices and support one another on projects
• Working closely with the Oxford Communications Social Media Officer to coordinate communications across all platforms
• Proactively and regularly reaching out to the Inclusivity Officer to ensure that email campaigns are accessible and inclusive in terms of content and format.

Knowledge of, or a willingness to learn about, the newsletter, communication skills, design, subscriber retention, and promotion techniques is important, as are organisational skills. This role offers opportunities to expand your media contact list and develop your writing, creativity, and communication skills, and is well suited to someone interested in marketing or publicity.

Time Expectation: 3 hours a week.

Works closely with: Oxford Chair(s), Oxford Communications Officer (Social Media), UK Communications Leads, Regional Communications Officers  and Events Officers

The Social Media Officer is responsible for overseeing SYP Oxford’s social media activity.

Duties include:

• Managing the SYP Oxford’s, Twitter, Facebook, and Instagram accounts [add in extra accounts if applicable to your branch]
• Devising strategies to increase engagement and followers across Oxford accounts, which includes engaging with partners and SYP social media followers
• Maintain consistent communication with UK Communications Leads and other regional communications officers to refine cross-branch best practices and support one another with overarching SYP communications and inclusivity/ accessibility aims
• Contributing to a social media committee-wide content calendar focused around promoting upcoming activities, recently launched content, and membership benefits
• Designing social media assets (images and/or videos) and other marketing material for upcoming Oxford activities using Canva
• Ensuring accessible practices on social media, such as writing alt-text and reviewing social media in-built accessibility tools, in conjunction with the Oxford Inclusivity Officer

An understanding of, or willingness to learn about social media engagement, design skills are essential. This is a fast-paced role that offers opportunities to develop your organisational, communication, creativity, design, and customer awareness and care skills.

Time Expectation: 4 hours a week.

Works closely with: Oxford Committee, Regional Communications Officers and UK Communications Lead (Social Media)

The Digital Content Officer (Podcast) is responsible for creating, editing, and promoting podcast episodes for the Oxford branch.

Duties include:

• Maintain consistent communication with the UK Digital Content Lead and other regional Digital Content Officers to taken part in the podcast schedule and develop best cross-branch practices involving marketing, transcription and accessibility
• Curating career-focused and enticing publishing content for our podcast subscribers targeted towards those looking to get INTO and AHEAD in publishing
• Liaising with publishing professionals for podcast interviews
• Creating digital assets using Canva to promote new podcasts and liaise with the communications team to promote the podcast and increase subscribers
• Working with the Oxford communications team to promote the podcast and increase subscribers
• Proactively and regularly reaching out to the Inclusivity Officer to ensure that podcast episodes are accessible and inclusive in terms of content and format.

Excellent organisational, time management and communication skills are essential. Knowledge of, or willingness to learn, how to create and promote a podcast is required. Any previous experience in podcast production could be advantageous. This is an exciting role that offers opportunities to develop your editing, creativity, interviewing, and networking skills.

Time Expectation: 3 hours a week.

Works closely with: Oxford Chair(s), Oxford Digital Content Officer (Blog), Oxford Inclusivity Officer, UK Digital Content Leads and Regional Digital Content Officers

The Digital Content Officer (Blog) is responsible for creating content for the blog and resource centre with a particular focus on curating content for entry-level and mid-career professionals.

Duties include:

• Maintain consistent communication with UK Digital Content Lead and Oxford communications officers to add to a blog content calendar, share best digital content practices, and create digital content that is inclusive and targeted towards those looking to get INTO and AHEAD in publishing
• Working with the Oxford Inclusivity Officer to create and curate posts and content that is inclusive
• Working closely with the UK Digital Content Lead to update the website with career-focused content and publishing insights in various formats
• Liaising with established publishing professionals to curate and create SYP-exclusive content for our members through the Resource Centre
• Creating digital assets using Canva to sit alongside Resource Centre pieces and written blog content for the SYP website and content promotion
• Working with the Oxford communications team to promote the blog and resource centre and increase readership
• Proactively and regularly reaching out to the Inclusivity Officer to ensure that blog posts are accessible and inclusive in terms of content and format.

Time Expectation: 3 hours a week.

Works closely with: Oxford Chair(s), Oxford Digital Content Officer (Podcast), Oxford Inclusivity Officer, UK Digital Content Leads and Regional Digital Content Officers

The Events Officers are responsible for organising and promoting all SYP Oxford events.

Duties include:

• Maintain consistent communication with UK Events Leads and other regional Events Officers to participate in an events calendar rich in events targeted towards those looking to get INTO and AHEAD in publishing, and share best cross-branch practices involving inclusivity objectives, marketing approaches, and cross-branch event collaborations.
• Organising online/ hybrid/ in-person events targeted at members (free and/or exclusive) and non-members in the Oxford area.
• Liaising with publishing professionals to find a diverse range of speakers, and with various organisations, to organise collaborative events
• Working with Oxford’s committee members to plan and advertise events including uploading comprehensive event information to the site and marketing through a variety of channels, ensuring that events are advertised one month in advance at a minimum
• Proactively and regularly reaching out to the Inclusivity Officer to ensure that events are accessible and inclusive in terms of content and format.
• Key Events include: Oxford Book Crawls, Book Clubs.

Great organisational and interpersonal skills are required, as are flexibility and the ability to adapt to unexpected developments. Prior event planning experience would be advantageous, but not essential. This role offers the opportunity to develop several skills often required in publishing: event planning, networking, diary management, promotional skills, and collaborative working.

Time Expectation: 4 hours a week.

Works closely with: Oxford Chairs, UK Events Leads, Regional Events Officers and Oxford Committee

The Inclusivity Officer ensures inclusive thinking is intrinsic in all the SYP does in order to allow both members and non-members to feel included and have a voice. Activities range from making venue suggestions for greater accessibility to finding ways to support under-represented people in our community through our applications process, events and digital content.

Duties include:

• Maintain consistent communication with UK Inclusivity Lead and other regional Inclusivity Officers to standardise procedures and discuss best practices across the organisation.
• Work closely with Oxford committee members to bring new procedures and guidelines to fruition. This includes working with Events Officers to ensure all external speakers and event content represent diversity and inclusivity, and the Digital Content Officers to ensure we are offering a range of content.
• Keeping abreast of new research in Diversity & Inclusivity and how this impacts the SYP
• Reviewing SYP policies and initiatives to improve our drive to be more inclusive (includes assisting with blind applications for application-based events or schemes including the Oxford mentorship scheme)
• Assisting with and organising the anonymising of applications for application-based events or schemes, such as committee applications and mentorship scheme applications
• Network and collaborate with internal employee network initiatives in collaboration with the UK Inclusivity Lead
• In conjunction with the UK Inclusivity Lead, getting involved with data collection and promotion of the SYP Inclusivity Survey 2025 report

Key skills needed for this role include good research, communication, and organisational skills, as well as diplomacy. This role offers research, collaborative working, and an opportunity to work alongside the whole committee to ensure its continual effort in maintaining and implementing inclusive policies and activities.

Time Expectation: 3 hours a week.

Works closely with: Oxford committee, Oxford Chair(s), UK Inclusivity Lead, Regional Inclusivity Officers

The Membership Officer is the responsible for exploring new avenues to increase membership and supporting volunteer retention strategies in the area.

Duties include:

• Maintain consistent communication with UK Lead and other regional Membership Officers to explore opportunities for growth across both our INTO and AHEAD streams
• Support the UK Membership Lead with distributing twice-yearly pulse surveys about the SYP membership and using the results to improve our offerings
• Work with the UK Membership Lead on devising strategies and campaigns to attract new members and build on our current offerings
• Collaborating with the Regional Chairs to explore local partnerships to maximise membership benefits
• Gather anonymous feedback from committee members and present to the Oxford’s chair(s) to support volunteer satisfaction and retention
• Proactively and regularly reaching out to the Inclusivity Officer to ensure that the experience for members is as accessible and inclusive as possible
• Sharing exclusive discounts and special offers with local organisations with the regional and UK team to ensure successful promotion of opportunities, and working with Oxford Communications Officers to market these across a variety of Oxford channels

Strong interpersonal and administrative skills are essential in this role as is the ability to be organised and communicate effectively. This exciting role offers opportunities to network, navigate member retention skills and subscriber marketing campaigns, and provide member-care service. This is a great role for anyone interested in making a difference to the operations and growth of a volunteer-run member organisation.

The Mentorship Scheme Officer is responsible for overseeing the development of the mentorship scheme in the Oxford area, including the recruitment of mentors from April, the onboarding of mentors and mentees and the running of the scheme from August through to January.

Duties include:

• Maintain consistent communication with UK Mentorship Lead to oversee the mentorship scheme for the branch
• Working closely with the Oxford Inclusivity Officer and Oxford chairs to ensure all applications are fair and represent diverse and inclusive applicants
• Promoting the mentorship scheme in conjunction with the Oxford Communications team across Oxford channels
• Keeping in touch with existing mentors and mentees and troubleshooting mentor/mentee concerns throughout the year
• Gathering feedback from mentors and mentees of the branch scheme, and collaborating with other branches and the UK Lead to make improvements to the project
• Supporting the Spare Room/Zoom Project by promoting it in the Oxford area.
• Proactively and regularly reaching out to the Inclusivity Officer to ensure that the mentorship scheme is accessible and inclusive in terms of content and format.

Excellent organisational, time management and communication skills are essential. This is a great role that allows the successful applicant to take ownership over a long-running SYP initiative and make a difference to those seeking a mentor. The role offers opportunities to network with the wider industry, develop communication and promotional skills, event planning and hosting as well as people skills.

Time Expectation: 2–4 hours a week but time commitment will be higher in the run-up to the scheme launch.

Works closely with: Oxford Chair(s), Oxford Inclusivity Officer, UK Spare Room Project Officer and Regional Mentorship Officers

The Conference Co-Captains will plan and execute the SYP autumn conference (which alternates between London and Oxford each year). The Oxford 2025 leads will be responsible for recruiting and leading a conference committee from the beginning of 2025 up until the conference in November, as well as overseeing the preparation of handover notes at the end of the year for the incoming London 2026 team. Prior publishing experience is not necessary, but it is expected you will have some knowledge of contemporary issues in the publishing industry and excellent project management skills. Experience of organising events would be highly advantageous. In addition, this role requires the ability to lead and motivate a volunteer team. 

Duties include:

The Conference Officers will play a key role in assisting and organising the SYP autumn conference (which alternates between London and Oxford each year). The Oxford 2025 team will be responsible for arranging engaging speaker events, CV clinics with industry partners, and social moments throughout the conference (including the post-conference social). Conference officers will liaise frequently with the Treasurer (to manage costs and keep to budgets), Conference Marketing Officer and Conference Content Officer (to market the conference to maximise ticket sales and to liaise on online components of the hybrid conference.). This role requires strong organisational skills, passion for the publishing industry, and the ability to work under pressure with a flexible, proactive approach. 

Duties include:

The Conference Marketing Officer will support the Conference team by marketing and promoting the 2025 conference. This role requires excellent organisation skills, strong written skills, an understanding of social media engagement. The ability to work under pressure with a flexible, proactive approach is also highly desired. 

Duties include:

The Conference Content Officer will support the Conference team to produce and design bespoke marketing assets for the Autumn 2025 conference. Knowledge of Content Management Systems, such as WordPress and Wix, is essential. As is an understanding of, or willingness to learn, design programmes such as Canva and Adobe Creative Suite. Experience of photography/live streaming is desirable but not essential. 

Duties include: