Royalties Administrator (12m FTC)

Job description

This is an exciting opportunity for someone who would like to enter the administrative / financial sector of the publishing industry! Providing the rare opportunity to both work in a creative field and to learn about royalties, author statements, international taxes, and accounting procedures, this position would be a good fit for someone with a passion for the arts but also a strong sense of logic, problem solving and numerical capabilities. Reporting to the Head of Royalties you will be integrated into a multi-department environment, where we put our writers first and strive to deliver the very best customer service.

Key responsibilities
• Learning and comprehending key deal points on author/illustrator contracts, as well as inputting them into our publishing operational system, Biblio
• Managing royalty-related data (including royalty rates, advances, subsidiary rights), ensuring accuracy and understanding how it connects to author contracts, payments, and financial reporting
• Requesting bank details from new payees (authors / illustrators / agents) and entering them onto the system according to existing procedures
• Updating contact / bank details of existing payees
• Processing all types of advance payments in Biblio as per bi-weekly schedule, running relevant reports, communicating with Editorial teams requesting their confirmations and actioning the approvals (new process which will be implemented later in the year)
• Checking that payments have been made punctually and properly, as well as keeping clear records of erroneous findings
• Processing on Biblio subsidiary rights royalty statements submitted by third-parties in multiple different languages and generating sub-rights royalty invoices
• Posting sub-rights payments
• Working closely with Accounts Receivable on clearing un-allocated sub-right payments by chasing third-party publishers / agents for missing statements
• Answering authors and agents’ queries
• Manage internal queries over sub-right income and royalties to ensure an accurate information flow across multiple departments
• Participating in projects and testing of new processes / procedures

We’d love it if you had…

• A motivated and proactive individual with a strong desire to learn, who quickly adapts to new systems and workflows
• Detail-focused and analytically minded, with an interest in reviewing and interpreting royalty statements, sales reports, and contractual data
• Accurate and reliable in entering data (vital for contracts deal points, financial data, etc.)
• Possesses strong numeracy skills (essential for accurate royalty calculations and financial reconciliations)
• Confident in using Excel at an intermediate level, including pivot tables and formulas, and eager to further develop these skills
• Highly organised with strong time management skills; capable of prioritising tasks effectively (critical during royalty cycles and tight reporting deadlines)
• Strong interpersonal and communication skills, able to liaise professionally with authors and agents, resolving queries as well as with colleagues, and external stakeholders