HR Assistant

Job description

As HR Assistant for Hachette UK’s publishing divisions and central functions, you will be responsible for delivering professional and efficient administration support for your business divisions and the wider HR team. You will be the first point of contact for all HR queries assigned by your business divisions. We are keen to find someone that is ready to get stuck in and work hard, and in return you’ll be exposed to a broad range of HR activities and projects in a supportive environment. This is a truly generalist role and great entry level opportunity for someone that is excited about starting their career in HR.

HR Admin
- Be responsible for processing the monthly payroll including new starters, movers, leavers, family leave and other contractual changes within payroll deadlines and to an exceptional degree of accuracy
- Produce all people related paperwork (e.g. contracts, references, staff contractual change letters, family leave, healthcare paperwork etc.) to an exceptional degree of accuracy
- Keeping trackers up to date and ensure all paperwork is returned and filed securely in line with GDPR
- Continually ensuring that our processes are up to date, are efficient and streamlined

Systems Admin
- Process all system and hierarchy changes on all HR Systems ensuring a high degree of accuracy
- Be responsible for the maintenance of Smart Clinic (Occupational Health provider) and DSE assessments
- Generate reports from HR database as and when required

Company Support
- Deliver the HR induction alongside the other HR Assistant
- Build positive relationships and work closely with our payroll team and wider business contacts
- Be prepared to support on interviewing for junior level roles

Employee Relations
- Proactively supporting the HR team with sickness management and occupational health referrals
- Be responsible for VISA’s and any other right to work documents for new starters
- Where required, provide note-taker support for employee relation meetings
- Be familiar with and adhere to all relevant Hachette, UK policies and procedures at all times

Wider HR Team Support
- Supporting members of the HR team with Company queries and tasks
- Supporting the D&I Manager with Company events and new initiatives
- Supporting the Recruitment team with managing candidate applications through our applicant tracking system
- Support the Head of Reward with benefits administration
- Supporting the Learning & Development team with administration
- Any other duties as reasonably required in line with skills, knowledge, and experience to contribute to Hachette, UK’s wider success

These are the main requirements of the role and is not an exhaustive list of duties. It is intended to reflect the nature, range, and context of the work, which will change over time.

The role will be based at our London office, Carmelite House, with a blend of in-office (3 days) and homeworking (2 days) per week.

We’d love it if you had…

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Employer details

Hachette UK is a creative powerhouse and the UK's second largest book publishing group. Our mission is to make it easy for everyone to discover new worlds of ideas, learning, entertainment and opportunity.

We're made up of 12 autonomous publishing divisions and over 60 imprints with a rich and diverse history and an incredible range of authors. We're also the market leader in e-books and publish a range of bestsellers in audio format, the fastest growing part of our business.

Our award-winning adult publishing divisions are Orion, which won Publisher of the Year at the 2021 British Book Awards; Little, Brown; John Murray Press; Hodder & Stoughton; Headline; Quercus; Octopus, Bookouture and Dialogue Books. They publish fiction and non-fiction in digital, audio and print format, from the world's best and most diverse authors, including Brit Bennett, Candice Carty-Williams, Martina Cole, Michael Connelly, John Grisham, Stephen King, Stieg Larsson, Nelson Mandela, Stephenie Meyer, Maggie O'Farrell, Delia Owens, Ian Rankin, J.K. Rowling, Colson Whitehead, and Malala Yousafzai. Hachette Children's Group publishes a wide and vibrant range of books for children across all age ranges, while Hodder Education is a market leader in resources for both primary and secondary schools.

Hachette UK is part of Hachette Livre, the world's third largest trade and educational publisher. As well as our headquarters in Carmelite House, London, and our state-of-the-art book distribution centre in Didcot, Oxfordshire, we have recently opened five new offices in Manchester, Bristol, Sheffield, Newcastle, and Edinburgh. The UK region also includes offices in Australia, New Zealand, India, Singapore, the Caribbean, and Ireland.

It's an exciting time to join our business because the publishing market continues to grow and thrive. The UK remains the largest exporter of physical books in the world and book adaptations for film and TV are the foundation of the UK's creative industries.