Editorial Assistant (Transworld)

Job description

Are you passionate about fantasy and romantasy? BookTok obsessed? Highly organised and calm under pressure? We are seeking an Editorial Assistant for Transworld’s brand-new, industry-leading SFF imprint in partnership with FairyLoot.

Administration
• Managing the editorial team’s diaries and assisting with meetings, including arranging meetings/booking meeting rooms, book fair appointments, compiling agendas, taking minutes and circulating as directed
• General office administration, e.g., sorting post, photocopying, filing, arranging couriers and transport
• Logging submissions
• Submitting books for prizes
• Sending bound proofs and finished copies/foreign editions to author and/or agent
• Liaising with agents/authors regarding administrative matters
• Coding invoices, arranging author payments and invoices with Royalties and Purchase Ledger departments
• Providing support at author signings and events as requested
• Monitoring and issuing take-down notices for infringing material posted online
• Dealing with complaints (e.g. typos, missing pages, correspondence to customers)

Editorial
• Assisting with the internal book process, from acquisition to publication, to ensure that deadlines and critical path are met, including special editions and assisting with artwork approvals
• Proactively supporting the manager and team to meet Critical Path deadlines
• Sending TCM Bookscan sales figures to designated authors and agents
• Acting as a point of contact for authors, to answer questions where possible and passing other queries on to manager. The Editorial Assistant is expected to provide excellent author care at all times
• Assisting on book proofs as required (including mail outs)
• Supporting the editors with submissions by reading and reporting on specific titles as required
• Taking on some day-to-day responsibility for a particular author or series
• Taking responsibility for writing cover copy/Title Information forms/preparing cover briefs, as directed by the lead editor
• Attending new project meetings and taking part in discussions around potential new books
• Preparation for second formats – fill in the relevant forms, discuss with editors, source the ads, etc.
• Providing support at author signings and events as requested
• Checking jackets and covers, including special editions and their artwork
• Entering Biblio data for new titles, setting up new title records, and making changes to copy or other data when changes occur (schedule, updating metadata), keeping all title data up-to-date, complete and high quality at all times
• Seeking text permissions and illustration permissions as required

We’d love it if you had…

• A love for romantasy and fantasy books is essential for this role
• Demonstrable interest in Publishing and being part of the Editorial team at Transworld and the new SFF imprint is essential too
• Experience/knowledge of MS Office Excel/Word/Outlook
• Highly organised with the ability to multitask and handle competing priorities
• Strong attention to detail
• Excellent communication and interpersonal skills, with the ability to communicate effectively to a wide range of people
• Proven written ability showcased through your application
• The ability to work autonomously using initiative, as well as with multiple stakeholders
• Dedication to being creative and innovative

Employer details

At Transworld, we love great storytelling. In books and stories, we find our community – of authors, readers and colleagues. We publish the UK’s very best and most-loved fiction and non-fiction. Our authors are master storytellers, commercial giants, and game-changing experts who challenge readers to open their hearts and minds. A Transworld book demands to be discussed, shared, and loved.

This year, Transworld is launching a brand-new fantasy imprint in partnership with the book subscription service, FairyLoot. The new imprint combines Transworld’s publishing expertise, brand building and commercial drive with FairyLoot’s unparalleled taste-making talent and deeply engaged, growing audience of genre fiction devotees.