Administration Assistant, Production & Design

Job description

We’re looking for an enthusiastic and hard-working Administration Assistant to join the above departments. The role is full time and is based in our Edinburgh office.

This role supports primarily our Head of Production for Severn House but covers both departments. You do not need to have worked in publishing before, but a keen eye for detail along with exceptional organisational skills are a requirement. This is a busy role where the ability to juggle priorities and multiple deadlines is an essential skill.

Key duties will include:
• Update copyright pages for and ensure shootdown guides are ready for print
• Prepare ebook metadata and covers and send to the typesetter
• Upload files
• Supply information for reprints
• Schedule follow-ups
• Assist with data entry and removal
• Management and upkeep of the relevant Biblio data for all titles
• Provide files to relevant departments as requested
• Attend the weekly Production meeting on behalf of the designers
• Management and upkeep of the department fonts system
• Ensure the Production schedule is updated
• Set up new suppliers, POs and manage invoices
• Data entry for EUDR and other EU Directives

To apply, please send your CV and a covering letter to Laura Bouchier, Head of Production, Severn House, detailing why you feel you are suitable for this role. Email to recruitment@canongate.co.uk

We’d love it if you had…

• Meticulous attention to detail
• Exceptional organisational skills with the ability to juggle multiple deadlines and priorities
• Excellent communications skills
• Able to respond flexibly to a busy workload
• IT skills such as a working knowledge of Office

Employer details

Canongate Books is one of the UK’s leading independent publishers and the first UK trade publisher to be B Corp certified.