JOIN THE UK COMMITTEE

Welcome to the application page to volunteer for a position on the SYP UK Committee.

Applications are now closed. Volunteer roles for 2023 will be open for applications in late November/early December 2022.

Positions on the UK committee are open to applicants anywhere within the UK and Ireland. If you wish to apply to be a member of one of the other committees (Ireland, London, North, Oxford, Scotland, South West) or to find out what roles they have available, return to the main Volunteer with the SYP page.

Please note that while these positions are voluntary, it does require a commitment for the year in order to keep the society running successfully. Each position will also involve participating in committee meetings, as well as contributing to possible events or online ventures.

For more information on the positions available, please see the role descriptions below.

Alumni Liaison Officer

The Alumni Liaison Officer is responsible for creating a network of SYP alumni, i.e. former committee members, and exploring ways to maintain, involve, engage them with the organisation’s current activity.

Duties include:

  • Establishing contact with SYP alumni, maintaining relations, and keeping them updated on SYP’s current activities
  • Organising alumni-exclusive events to create a network and promote the support we continue to offer
  • Finding ways to involve alumni in current SYP activities
  • Seeking sponsorship deals from SYP alumni 

Knowledge of, or a willingness to learn, about member retention and promotion techniques is important, as are organisational skills. This role offers creative freedom to organise events and network with established professionals in the publishing industry. 

UK Communications Officer (Newsletter)

The UK Communications Officer (Newsletter) is responsible for sending a monthly newsletter to all active SYP members with updates on the organisation’s activties, job ads, and other opportunities relevant to those wanting to get into or ahead in publishing.

Responsibilities include:

  • Curating a bespoke monthly newsletter for current SYP members across the UK
  • Designing a new template for the newsletter 
  • Communicating with different UK committee members and regional communications officers to seek updates for the newsletter 
  • Working alongside the Membership Secretary to increase memberships and consequently newsletter subscribers

Knowledge of, or a willingness to learn, about the newsletter, communication skills, design, subscriber retention, and promotion techniques is important, as are organisational skills. This role offers creative freedom to design and curate a newsletter, a collaborative approach to working with other members of the committee, and is well suited to someone interested in marketing or publicity. 

UK Digital Content Officer

The Digital Content Officer is responsible for overseeing the creation of content for the SYP’s new website – with a particular focus on career resources for entry-level and mid-career professionals.

Duties include:

  • Developing the Resource Centre and updating it with career-focused content and publishing insights in various formats
  • Liaising with established publishing professionals to curate and create SYP-exclusive content for our members
  • Working with the regional committees and UK committee members to manage the uploading of online content to the SYP marketing channels
  • Maintaining previously curated content in the Resource Centre

Skills required to succeed in this role include an understanding of, or willingness to learn, WordPress. Excellent writing and diary management skills are required. This role offers opportunities to network, develop communication and design skills as well as develop a collaborative approach to working in the publishing industry.

UK Events Officer (2 positions)

The Events Officers are responsible for all organising SYP UK events.

Duties include:

  • Organising the Annual General Meeting (AGM)
  • Organising events (free and/or exclusive) targeted at members and non-members across areas of the UK and Ireland not covered by our regional committees (webinars, masterclasses, networking events, etc.)
  • Liaising with publishing professionals to find a diverse range of speakers, and with various organisations to organise collaborative events
  • Working with UK committee members to plan and advertise events, and networking with regional committees’ events officers to coordinate events throughout the year

Great organisational and interpersonal skills are required, as are flexibility and the ability to adapt to unexpected developments. Prior event planning experience would be advantageous, but not essential. This role offers the opportunity to develop several skills often required in publishing; event planning, networking, diary management, promotional skills, and collaborative working. 

UK Inclusivity Officer

The Inclusivity Officer ensures inclusive thinking is intrinsic in all the SYP does in order to allow both members and non-members to feel included and have a voice.

Duties include:

  • Keeping abreast of new research in Diversity & Inclusivity and how this impacts the SYP
  • Reviewing SYP policies and initiatives to improve our drive to be more inclusive (includes conducting the annual Inclusivity Survey and assisting with blind applications for application-based events or schemes)
  • Liaising with inclusivity reps across the regional branches to standardise procedures
  • Working with Events Officers to ensure all external speakers represent diversity and inclusivity

Key skills needed for this role include good research, communication, and organisational skills, as well as diplomacy. This role offers research, collaborative working, and an opportunity to make your mark on SYP’s legacy ensuring its continual efforts to implement inclusive policies in the organisation. 

UK Job Officer

The Job Officer is responsible for updating job roles advertised by publishing organisations on a timely basis. 

Duties include:

  • Advertising job roles on the SYP website, making sure that posted roles are compliant with our salary transparency policy
  • Working closely with the Communications team to ensure job roles are advertised on social media and the newsletter
  • Keeping abreast of new developments in payments and salaries in the publishing industry 

Key skills needed for this role include diary management, communication, and organisational skills. This role offers a good insight into job opportunities, research skills, and collaborative working with committee members. 

UK Membership Secretary

The Membership Secretary is the first point of contact for new members across all branches and is responsible for maintaining membership records.

Duties include:

  • Sending out a welcome pack to all new members, keeping membership records up-to-date, and devising strategies and campaigns to attract new members
  • Updating the members’ area of the website with exclusive discounts and special offers with our industry partners
  • Responding to a wide range of queries and providing general troubleshooting advice
  • Working with other publishing organisations to ensure promotional opportunities for the SYP membership

Strong interpersonal and administrative skills are essential in this role, as is the ability to be organised and communicate effectively. This role offers opportunities to network, learn member retention skills and provide member-care service. 

UK Mentorship Scheme Lead

The Mentorship Scheme Lead is responsible for overseeing the development of the SYP’s mentorship scheme, which was expanded in 2020 to include the whole of the UK and Ireland.

Duties include:

  • Leading the UK committee’s mentorship scheme, which focuses on areas not covered by the regional branches, and liaising with regional committees to coordinate their schemes
  • Working closely with the Inclusivity Officer and chairs to ensure all applications are fair and represent diverse and inclusive applicants, and with the communications team to ensure the timely promotion of the mentorship scheme 
  • Keeping in touch with existing mentors and mentees and troubleshooting mentor/mentee concerns throughout the year
  • Gathering feedback from mentors and mentees of the UK scheme, and collaborating with other branches to make improvements to the project

Excellent organisational, time management and communication skills are essential. Knowledge of, or willingness to learn, how to raise the awareness of marketing campaigns will be advantageous. This role offers opportunities to network with the wider industry, learn communication and promotional skills, as well as people skills. 

UK Podcast Officer

The Podcast Officer is responsible for creating, editing, and promoting podcast episodes for the UK branch.

Duties include:

  • Working closely with the regional Podcast/ Digital Content Officers to coordinate the podcast schedule
  • Working with the Website Officer to ensure all podcast episodes are uploaded on the website on time, and with the communications team to promote the podcast and increase subscribers
  • Liaising with publishing professionals for podcast interviews 
  • Curating career-focused and enticing publishing content for our podcast subscribers

Excellent organisational, time management and communication skills are essential. Knowledge of, or willingness to learn, how to create and promote a podcast is required. Any previous experience in podcast production could be advantageous. This is an exciting new role that offers opportunities to develop your editing, creativity, interviewing, and networking skills. 

UK PR Officer

The PR Officer is responsible for liaising with the press regarding new developments and regular project launches.

Duties include:

  • Working closely with the UK and regional chairs to create press releases to be sent out to all our press contacts
  • Working closely with our communications team to coordinate press releases with communications across all platforms
  • Maintaining and updating our press list

Excellent organisational, time management, writing, and interpersonal skills are essential. Awareness of different media outlets across the sector, and knowledge of, or willingness to learn, how to raise the awareness of marketing campaigns will be advantageous. This role offers opportunities to expand your media contact list and develop your writing, creativity, and communication skills.

UK Social Media Officer

The Social Media Officer is responsible for overseeing SYP UK’s social media activity.

Duties include:

  • Managing the SYP UK’s LinkedIn, Twitter, Facebook, and Instagram accounts
  • Devising strategies to increase engagement and followers across our accounts, which includes sharing content from the blog and website to increase traffic
  • Working with the communications team (Digital Content Officer, Newsletter Officer, PR Officer) and regional teams to align overarching SYP communications
  • Creating bespoke images and/or videos for SYP UK’s marketing campaigns
  • Responding to member queries sent in via our socials

An understanding of, or willingness to learn about, social media engagement and design is essential. This is a fast-paced role that offers opportunities to develop your organisational, communication, creativity, design, and customer awareness and care skills.

UK Treasurer

The Treasurer reports on financial activity across the whole of the SYP.

Duties include:

  • Determining the annual budget and monitoring committee spending for the SYP UK committee as well as for the regional branches
  • Making timely payments for UK committee’s subscriptions and accounts 
  • Liaising with treasurers from the regional branches to maintain transaction records
  • Reviewing and exploring budget-efficient payment plans for SYP UK accounts and payments

This role demands attention to detail and organisation, the ability to use Excel/Google Sheets and work with numbers, be able to respond quickly to time-sensitive requests, and be accountable and reliable. This is a key position that offers opportunities to develop analytical and strategic planning skills, as well as communication and interpersonal abilities.

UK Website Officer

The Website Officer is responsible for maintaining and expanding the new SYP website.

This includes:

  • Working with our developers to maintain the website and plugins, and add new features where needed as well as managing the appearance of the site and any issues that arise with it
  • Coordinating with committee members and regional committees to ensure timely updates on the website
  • Supporting and advising the Digital Content Officer on website optimization and SEO
  • Researching and implementing a low-cost Customer Relationship Management (CRM) system, which includes planning CRM training for committee members

Knowledge of, or willingness to learn, about content management systems, particularly WordPress, and Google Analytics is essential. This role offers opportunities to develop technical and problem-solving skills, as well as copywriting and proofreading abilities.

InPrint Managing Editor

The Managing Editor oversees the production of the quarterly InPrint magazine and manages a team of writers and designers.

Duties include:

  • Project managing InPrint production: setting submission, key production, and print dates and liaising with the designer for each issue
  • Overseeing the design of the magazine alongside the Design Editor
  • Managing meetings to determine the theme of each issue, dividing responsibilities, and commissioning extra writers where necessary
  • Proofreading articles in line with the house style guide

A keen editorial eye is required, as are people management skills and some knowledge of InDesign. This is a key role that offers opportunities to develop communication and interpersonal skills, as well as organisational and time management abilities.

InPrint Writer (4 positions)

The InPrint Writers report to the Managing Editor and are responsible for writing articles for the quarterly issues of the magazine.

Duties include:

  • Discussing the theme of the issue and writing articles for it
  • Editing fellow editors’ work on a regular basis
  • Proofreading the magazine
  • Providing additional content for the SYP blog

Strong writing skills and attention to detail are key, as is an interest in exploring current and upcoming trends in the publishing industry. This is an exciting role in which you can develop your creativity and writing skills, as well as expand your knowledge of the publishing world.

InPrint Design Editor

The InPrint Design Editor works predominantly on the society’s quarterly magazine, InPrint, working closely with the Managing Editor and the editorial team.

Duties include:

  • Designing the layout of the InPrint magazine
  • Typesetting the text for the magazine
  • Working with the Picture Editor to incorporate images with the text

A working knowledge of Adobe Creative Suite is essential, as is the ability to work effectively in a team and to a deadline. This role offers opportunities to develop your technical and creative skills, as well as organisational and interpersonal abilities.

InPrint Picture Editor

The Picture Editor works with the InPrint Writers and Design Editor on the quarterly InPrint magazine.

Duties include:

  • Sourcing relevant and engaging images for our publications
  • Ensuring images are legally suitable for publication
  • Creating visual content to complement the text in a striking way.
  • Working closely with the Design Editor to optimise images for use

You may have a background in photography, illustration, art, or design – or just have an eye for a good image. Some experience or a demonstrable interest in picture research, illustration, or design role would be a benefit. This role offers opportunities to develop your research and creativity skills, as well as organisational and interpersonal abilities.

If you have any questions about the SYP volunteer application process, please refer to the FAQs page or, if your question isn’t answered there, contact us at sypchair@thesyp.org.uk.

Like many organisations, the SYP is working hard to be an inclusive and diverse entity. We understand that the world we live in is a diverse place and the publishing industry needs to reflect that. We welcome applications from those of any background and particularly encourage candidates from BIPOC, LGBTQIA+, disabled, neurodivergent, and lower socio-economic backgrounds/experiences.