The best way to get ahead in the industry is to get involved – so why not join the SYP committee? Being part of the committee is fun and introduces you to a host of inspiring people and ideas. Although voluntary, it does require commitment for the year to keep the society running successfully and will involve attending monthly committee meetings, as well as helping out at various events.

Applications will reopen each year and members can volunteer on an SYP committee for up to 3 years in total. Please note some roles require a member to have been on the committee for at least a year before applying (please see descriptions).

If you have any questions about any of the roles or your involvement as a member of the SYP please feel free to get in touch – sypchair@thesyp.org.uk

The UK committee (term runs from Jan-Jan, applications open now until 15th Dec 2017)

The UK Chair is responsible for overseeing the entirety of the society to ensure its success and smooth running. It involves liaising with all the branches on a regular basis and maintaining consistency across the UK and Ireland. You will be the face of the SYP so will be the first point of contact for any society communications and will be responsible for maintaining and growing relationships with other publishing organisations. The UK committee and all Chair positions will report into the UK Chair. *Although the UK Chair does not need to be based in London, it is required that they have previously been on a committee (in any branch) for at least one year, and are able to meet their commitments which involve partner meetings and events in London.*

The UK Vice Chair is responsible for supporting the UK Chair, predominantly with internal communications, liaising with all the branches on a regular basis and maintaining consistency across the UK. You will also be part of key decision making and may be required to work across other projects as they arise.

This role demands attention to detail and organisation in managing the SYP UK bank account. You will need to ensure our suppliers and expenses are paid in a timely fashion, and monitor regional branch spending to determine annual budgets. As a member of the UK committee the person in this role will also play a key part in decisions regarding the society's direction and development. *It is preferred that the applicant has been previously on the committee for at least a year.*

The Membership Secretary is responsible for membership across all branches. This role requires organisation, strong administrative skills and a keen eye for troubleshooting. You will need to create a membership card for each new member, and become the first point of contact to welcome them into the society. Furthermore, you will need to be able to deal with a wide range of queries regarding membership and the society in general.

The Website Administrator is responsible for monitoring the jobs email inbox and posting vacancies on the website in a timely fashion, as well as monitoring The Network. As part of the UK committee, they will also be contributing to discussions about the general direction of the society and the website.

The person in this role is responsible for reaching out to and maintaining relationships with previous SYP committee and supporters, predominantly through alumni-exclusive events and communications. The Alumni Liaison Officer is responsible for keeping up to date with where people have moved on to and what they have achieved since their time with the society, building relationships with potential future speakers, and connecting new members with those that have benefitted from SYP involvement.

The role of Managing Editor involves overseeing the production of the quarterly InPrint magazine and managing the SYP blog: Press Forward. As Managing Editor of InPrint you oversee a team of editors and a designer. Responsibilities include:

  • Managing meetings to determine the theme of each issue, dividing responsibilities and commissioning extra writers where necessary
  • Creating a schedule for editors and print date and liaising with printers, as well as planning the design and typesetting with the designer
  • Proofreading articles in line with the house style guide
  • Working with branch Secretaries and Communications Officers to commission content for the SYP blog and following up on any contacts who may approach you with article ideas

The InPrint Editors are responsible for writing articles in the quarterly issues of the InPrint magazine, reporting in to the Managing Editor, discussing the theme of the issue and dividing up articles to write. Editors are also responsible for editing one another’s work and providing additional content for the SYP blog, Press Forward, on a regular basis.

The designer produces the layout and artwork for the InPrint magazines with the InPrint team based on the themes and cover briefs of the issues. The London committee (term runs from Jan-Jan)

The London committee (term runs from Jan-Jan, APPLICATIONS ARE NOW CLOSED)

The London Chair or Co-Chairs are responsible for the management of the London committee. This includes holding monthly committee meetings, ensuring all roles in the branch run successfully to maintain and grow the society, and fostering partnerships with local publishers and organisations. Reporting in to the UK Chair, they are required to provide regular updates and represent the London branch at events. *The London Chair applicant must have been previously part of the committee for a minimum one year.*

This role demands attention to detail and organisation in the management of the SYP London bank account. You will need to process conference and event fees and committee expenses. It is important to keep a record of the incomings and outgoings of money to ensure that the branch stays within its budget and regularly report spending to the UK Treasurer. The London Treasurer is expected to draw up a monthly report of spending within the London SYP committee, liaising with the Head of Events and Marketing team regularly.

London Social Media Manager Responsibilities include:

  • Maintaining SYP London's social media channels (Twitter, Facebook and Instagram)
  • Promoting SYP London's social and speaker events and sharing/re-posting topical stories and articles
  • Assisting the Communications Officer, where necessary, with maintaining the SYP London website
  • Working closely with the Communication Officer to ensure materials reach all of our members via our social channels and monthly newsletter
  • Co-ordinating the monthly SYP London newsletter
  • Providing feedback at monthly meetings and contributing to event brainstorming
  • Experience using In-Design is preferable
  • Live-tweeting events will also be required where necessary

Responsibilities include:

  • Maintaining the SYP London website by ensuring that all of SYP London's forthcoming social and speaker events are listed in a timely manner
  • Producing marketing materials in good time for SYP events and initiatives (e.g. the workshop scheme; KSW prize announcement; LBF seminars; London conference)
  • Designing and producing marketing materials (such as flyers) for events
  • Co-ordinating the monthly SYP London newsletter
  • Providing feedback at monthly meetings and contributing to event brainstorming
  • Experience using In-Design is essential
  • Live-tweeting events will also be required where necessary

Responsibilities include:

  • Ensuring that events for the year are planned well in advance
  • Fostering good relationships with potential speakers and local venue managers, and maintaining and building on the existing database of contacts
  • Arranging meetings with the events team and other committee members to discuss upcoming events
  • Budgeting for venue hire, speaker expenses and miscellaneous expenses such as prizes
  • Sending monthly updates to the treasurer in order to assist with their monthly report
  • Outline event updates in each committee meeting and to email reminders to the committee of any events that are due to come in the near future

There are four London Events Coordinators on the committee. Their responsibilities include:

  • Scouting out suitable event spaces across central London
  • Approaching publishing professionals to speak at our events
  • Fostering good relationships with potential speakers and local venue managers, and maintaining and building on the existing database of contacts
  • Providing creative contribution to the organisation and planning of events
  • Working with the Social Media Manager to arrange publicity via social media around upcoming SYP events

Responsibilities include:

  • Running the SYP London workshops: approaching workshop speakers, liaising with the Social Media Manager and Communications Officer on workshop promotions, etc.
  • Promoting the SYP and our events to the Universities through print and online materials supplied by the Communications Officer, as well as through presentations and word-of mouth
  • Advising the committee on the major assignment deadlines and other events that could affect attendance at events and committee meetings
  • Providing feedback at monthly meetings and contribute to event brainstorming

The Book Club Coordinator is responsible for organising and hosting the London book club on the third Thursday of every month. This includes organising the venue each month, selecting book options for the book club to vote on for the next meeting, liaising with interested members and ensuring the details of each book club are advertised in good time ahead of the meeting.

The Oxford committee (term runs from Jan-Jan, applications open now until 31st Dec 2017)

The Oxford Chairs are responsible for the management of the Oxford committee. This includes holding monthly committee meetings, ensuring all roles in the branch run successfully to maintain and grow the society, and fostering partnerships with local publishers and organisations. Reporting in to the UK Chair, they will be required to provide regular updates and represent the Oxford branch at events. *The Oxford Chair applicant must have been previously part of the committee for a minimum one year.*

This role demands attention to detail and organisation in the management of the SYP Oxford bank account. You will need to process conference and event fees and committee expenses. It is important to keep a record of the incomings and outgoings of money to ensure that the branch stays within its budget and regularly report spending to the UK Treasurer. The Treasurer will also take minutes at committee meetings.

Responsibilities include:

  • Organising and hosting speaker events each month (excluding July and August)
  • Booking event venues and organising the refreshments, decorations, music, as required
  • Fostering good relationships with potential speakers and local venue managers, and maintaining and building on the existing database of contacts
  • Outlining event updates in each committee meeting and emailing reminders to the committee (esp. Communications Officers) about any forthcoming events
  • Writing clear and engaging copy for the website and social media to promote speaker events
  • Keeping track of an annual budget and costings, reporting any expenses to the Co-chairs and Treasurer

Responsibilities include:

  • Organising and hosting social events once a month in addition to running a monthly book club
  • Booking event venues and organising the refreshments, decorations, music, as required Fostering good relationships with local venue managers, and maintaining and building on the existing database of contacts
  • Outlining event updates in each committee meeting and emailing reminders to the committee (esp. Communications Officers) about any forthcoming events
  • Writing clear and engaging copy for the website and social media to promote social events, as well as occasionally putting together additional material for events, such as quiz questions
  • Keeping track of an annual budget and costings, reporting any expenses to the Co-chairs and Treasurer

Responsibilities include:

  • Maintaining the website by ensuring that all of SYP Oxford's forthcoming social and speaker events are listed in a timely manner
  • Maintaining SYP Oxford's social media channels by promoting SYP Oxford's social and speaker events and sharing/re-posting topical stories and articles
  • Designing and producing marketing materials (such as flyers) for events
  • Co-ordinating the monthly SYP Oxford newsletter
  • Keeping track of an annual budget, reporting any expenses to the Co-Chairs and Treasurer
  • Providing feedback at monthly meetings and contributing to event brainstorming

Responsibilities include:

  • NOTE: Positions have already been filled to fit with the academic year!
  • Promoting the SYP and our events to the Universities through print and online materials supplied by the Communications Officers, as well as through presentations and word-ofmouth
  • Advising the committee on the major assignment deadlines and other events that could affect attendance at events and committee meetings
  • Providing feedback at monthly meetings and contribute to event brainstorming
  • Working in conjunction with either marketing, social events, or speaker events team to provide additional support as and when required

The North committee (term runs from Jan-Jan, applications open now until 15th Dec 2017)

The North Chair is responsible for the management of the North committee. This includes holding monthly committee meetings, ensuring all roles in the branch run successfully to maintain and grow the society, and fostering partnerships with local publishers and organisations. Reporting in to the UK Chair, they will be required to provide regular updates and represent the North branch at events. *The North Chair applicant must have been previously part of the committee for a minimum one year.*

This role demands attention to detail and organisation in the management of the SYP North bank account. You will need to process event fees and committee expenses. It is important to keep a record of the incomings and outgoings of money to ensure that the branch stays within its budget and regularly report spending to the UK Treasurer.

Responsibilities include:

  • Assisting in the smooth running of SYP, maintaining communication between committee members
  • Planning meetings (Skype/phone/face-to-face) including organising venue/meeting place and time
  • Participating in meetings, contributing ideas where relevant Maintaining Dropbox documents
  • Helping where necessary i.e. contacting lit festivals, updating website, taking notes etc

Responsibilities include:

  • Promoting the SYP and our events to the Universities through print and online materials supplied by the Communications Officer, as well as through presentations and word-ofmouth
  • Advising the committee on the major assignment deadlines and other events that could affect attendance at events and committee meetings
  • Providing feedback at monthly meetings and contribute to event brainstorming
  • Working in conjunction with either marketing, social events, or speaker events team to provide additional support as and when required

Responsibilities include:

  • Scouting out suitable event spaces across Manchester for both socials and speaker events and organising hire within budget
  • Approaching publishing professionals to speak at our events
  • Fostering good relationships with potential speakers and local venue managers, and maintaining and building on the existing database of contacts
  • Providing creative contribution to the organisation and planning of events
  • Developing relationships with and requesting gratis copies from various publishers
  • Working with the Communications Officer to ensure events are posted on the website in a timely manner and arrange publicity via social media

Responsibilities include:

  • Scouting out suitable event spaces across Leeds for both socials and speaker events andorganising hire within budget
  • Approaching publishing professionals to speak at our events
  • Fostering good relationships with potential speakers and local venue managers, and maintaining and building on the existing database of contacts
  • Providing creative contribution to the organisation and planning of events
  • Working with the Communications Officer to ensure events are posted on the website in a timely manner and arrange publicity via social media
  • Maintaining the website by ensuring that all of SYP North's forthcoming social and speaker events are listed in a timely manner
  • Maintaining SYP North's social media channels by promoting SYP North's social and speaker events and sharing/re-posting topical stories and articles
  • Designing and producing marketing materials (such as flyers) for events
  • Keeping track of an annual budget, reporting any expenses to the Chair and Treasurer
  • Providing feedback at monthly meetings and contributing to event brainstorming

The Ireland committee (term runs from Jan-Jan, applications open now until 15th Dec 2017)

The Ireland Chair is responsible for the management of the Ireland committee. This includes holding monthly committee meetings, ensuring all roles in the branch run successfully to maintain and grow the society, and fostering partnerships with local publishers and organisations. Reporting in to the UK Chair, they will be required to provide regular updates and represent the Ireland branch at events. *The Ireland Chair applicant must have been previously part of the committee for a minimum one year.*

Responsibilities include:

  • Assisting in the smooth running of SYP, maintaining communication between committee members
  • Planning meetings (Skype/phone/face-to-face) including organising venue/meeting place and time
  • Participating in meetings, contributing ideas where relevant
  • Helping where necessary i.e. contacting lit festivals, updating website, taking notes etc

This role demands attention to detail and organisation in the management of the SYP Ireland bank account. You will need to process event fees and committee expenses. It is important to keep a record of the incomings and outgoings of money to ensure that the branch stays within its budget and regularly report spending to the UK Treasurer.

Responsibilities include:

  • Maintaining the website by ensuring that all of SYP Ireland's forthcoming social and speaker events are listed in a timely manner
  • Maintaining SYP Ireland's social media channels by promoting SYP Ireland's social and speaker events and sharing/re-posting topical stories and articles
  • Designing and producing marketing materials (such as flyers) for events
  • Co-ordinating the monthly SYP Ireland newsletter Keeping track of an annual budget, reporting any expenses to the Co-Chairs and Treasurer
  • Providing feedback at monthly meetings and contributing to event brainstorming

The Scotland committee (term runs from Apr-Apr, applications will open in early 2018)

The Scotland Chairs will be responsible for the management of the Scotland committee. This will include holding monthly committee meetings, ensuring all roles in the branch run successfully to maintain and grow the society, and fostering partnerships with local publishers and organisations. Reporting into the UK Chair, they will be required to provide regular updates and represent the Scotland branch at events. *The Scotland Chair applicants must have been previously part of the committee for a minimum one year.*

This role demands attention to detail and organisation in the management of the SYP Scotland bank account. You will need to process conference and event fees and committee expenses. It is important to keep a record of the incomings and outgoings of money to ensure that the branch stays within its budget and regularly report spending to the UK Treasurer.

Working closely with the Communications team and Treasurer, the Events Coordinators is responsible for:

  • Communicating event ideas and updates in each committee meeting and to email reminders to the committee of any events that are due to come in the near future
  • Scouting out suitable event spaces for both socials and speaker events and organising hire within budget
  • Approaching publishing professionals to speak at events
  • Fostering good relationships with potential speakers and local venue managers, and maintaining and building on the existing database of contacts
  • Working with the Communications Officers to ensure events are posted on the website in a timely manner and arrange publicity via social media

The Membership Secretary is responsible for promoting the benefits of SYP membership at universities and career events, as well as helping with the dat-to-day planning of events and partnerships.

Responsibilities include:

  • Maintaining the website by ensuring that all of SYP Scotland's forthcoming social and speaker events are listed in a timely manner
  • Maintaining SYP Scotland's social media channels by promoting SYP Scotland's social and speaker events and sharing/re-posting topical stories and articles
  • Designing and producing marketing materials (such as flyers) for events
  • Co-ordinating the monthly SYP Scotland newsletter
  • Keeping track of an annual budget, reporting any expenses to the Co-Chairs and Treasurer
  • Providing feedback at monthly meetings and contributing to event brainstorming

Responsibilities include:

  • Promoting the SYP and our events to the Universities through print and online materials supplied by the Communications Officers, as well as through presentations and word-ofmouth
  • Advising the committee on the major assignment deadlines and other events that could affect attendance at events and committee meetings
  • Providing feedback at monthly meetings and contribute to event brainstorming
  • Working in conjunction with either marketing, social events, or speaker events team to provide additional support as and when required

The General Member is responsible for contributing to committee meeting, helping at events, and generally being on hand for SYP Scotland’s projects and initiatives.

Application Form

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Applications window:

UK committee: 1st October - 1st December 2017

London committee: 1st October - 27th November 2017

Scotland committee: Will be announced in early 2018

Oxford committee: 1st October - 15th December 2017

North committee: 1st October - 15th December 2017

Ireland committee: 1st October - 15th December 2017